MCLE Affidavit Filing Instructions

This page is made up of sections. To expand or collapse a section, click on the title.

 

WHO NEEDS TO FILE?

If you are holding active status as of June 30th, you are required to file an annual MCLE affidavit.

You are not required to file if your status is inactive, retired, or judicial as of June 30th.

DATES TO ADD TO YOUR CALENDAR:

June 30th: Deadline to complete CLE hours.

September 15th: Deadline to file MCLE affidavit. (Online filing will be available mid-June, giving you roughly three months to timely file your affidavit.)

CLE TRACKING PAGE INSTRUCTIONS

Arizona’s educational year runs from July 1 through June 30. Starting in mid-June, you will have the ability to proceed to the affidavit filing screen.

To get to your CLE Tracking Dashboard, click on the Member Login button at the top of the page. Once you login, you will be taken to your Member Dashboard. You will find a link to your CLE Tracking / MCLE Affidavit at the right of the screen under the Quick Links menu.

050

The CLE tracking dashboard is a tool provided to our members to allow them to consolidate information regarding all CLE activity throughout the educational year. It is from your CLE Tracking Dashboard that you will proceed to the filing of your annual MCLE affidavit. The CLE tracking dashboard is not your affidavit. Completing the information on this page is not the same as filing your affidavit.

 

001

Your tracking page will open when you click on the orange "Go to Tracking Page" button from your CLE Tracking Dashboard.

002

Your tracking page allows you to enter third party provider CLE and State Bar Self-Study entries. You should never manually enter any State Bar CLE except Self-Study and Teaching Hours.

 

Additional Instructions

Non-Resident Filing

If you are not residing in Arizona, but are residing in and admitted to another MCLE jurisdiction, you are not required to enter your CLE activity on the tracking page. You may use the tracking page for your records if you wish.

If that jurisdiction has no MCLE requirements, or if you are not complying with the CLE requirements in that jurisdiction, you must meet Arizona's annual requirement of 15 CLE hours, of which a minimum of 3 need to be professional responsibility/ethics-defined hours. You must enter your CLE activity on the tracking page.

To file your MCLE affidavit, follow the instructions under "READY TO FILE" below.

Registered In-House Counsel

If you are an In-House Counsel registrant under Rule 38 and are complying with the MCLE requirements in the other state(s) in which you are admitted, you are not required to enter your CLE activity on the tracking page. You may use the tracking page for your records if you wish.

If the other jurisdiction(s) do not require you to attain CLE, you must meet Arizona's annual requirement of 15 CLE hours, of which a minimum of 3 need to be professional responsibility/ethics-defined hours. You must enter your CLE activity on the tracking page.

To file your MCLE affidavit, follow the instructions under "READY TO FILE" below.

Court Employees

If you are a court employee, and subject to COJET, you are not required to enter your CLE activity on the CLE tracking page. To file your MCLE affidavit, follow the instructions under "READY TO FILE" below.

State Bar of Arizona Certified Specialists

Certified Specialists must have a minimum of 15 hours MCLE hours, of these at least 12 hours must be advanced level hours in your area of specialization, additionally, a minimum of 3 of the 15 hours must be professional responsibility/ethics-defined hours in order to file the affidavit.

State Bar CLE which qualifies as advance level will be auto populated showing the advanced hours on your "CLE Tracking Page."

003

For third party events, you will need to enter the amount of total MCLE hours, professional responsibility/ethics-defined hours, the amount of advanced hours and the area of specialization when entering your CLE on the tracking page.

004

Judicial, Inactive or Retired Members

If your status as of June 30th is Judicial, Inactive, or Retired you have no requirement to file, and will not be able to access the filing screen.

 

Seminars

State Bar of Arizona CLE

Do not manually enter State Bar CLE events.

The State Bar program I’ve taken has not shown up on my tracking page:
State Bar CLE programs are entered for you automatically within 2 hours of completion. If a State Bar program does not appear on your tracking page after 2 hours, indicate your name, bar number and the issue in an email to clefix@azbar.org to resolve prior to filing your affidavit. Do not enter State Bar programs manually.

I took a State Bar program after the end of the educational year. How can I move it back?
CLE taken through the State Bar CLE Department will auto populate on the tracking page for the year in which it was completed.

If you've taken a State Bar program after the end of this educational year (after June 30), and need the hours for late compliance this year, go to next year's tracking page (click on the education year drop down and select the correct year), once the screen refreshes, click on "Go to CLE Tracking Page." Click on the edit button to the right of the event. Change the MCLE year to the year you are filing. Save the seminar. This will move the event to the year in which you need the CLE credit. Do not enter State Bar programs manually.

How can I go back and claim an event from last year?
If you have an event that was not entered on last year's tracking page or affidavit and you would now like to claim credit, go to your CLE Tracking Dashboard. Click on the Education Year that you need to amend. When the Dashboard updates to that year, click on the orange "Go to Tracking Page" button and enter the event. Exit to your CLE Tracking Dashboard and click on the blue "File Amended Affidavit" button and follow the prompts through the four screens.

The updated carry forward hours will not populate onto the following year's affidavit until your amended affidavit has been reveiwed and marked compliant. Please allow at least 1-2 business days for completion.

How to claim credit for CLE hours when no requirement to file an affidavit

If you were first admitted January 1 or later, you had no requirement to take CLE. But if you did, you may claim CLE events after your date of admission through the end of the educational year (June 30) for carry forward.

Courses taken through the State Bar are automatically entered on the CLE tracking screen. If you have CLE hours from other providers, enter those hours. Be sure to enter the hours in the appropriate educational year. After you enter all of your hours on your CLE Tracking Page, print the page using the print button at the top of the CLE Tracking Page.

Write a note on the printout requesting the MCLE department to manually enter your carry forward hours.

Sign and date the printout.

Fax (602.416.7528) or email (mcle@staff.azbar.org) your request to the attention of the MCLE department.

The update to your carry forward hours will be processed as soon as possible. An email confirmation will be sent when your carry forward has been added to your record.

Entering seminars from other providers

To enter programs from third-party providers, click on the "Add Event" button next to the Other CLE Hours heading on the tracking page.

005

Enter the requested information and save the seminar. Seminars should be added to the appropriate educational year. The date format must be MM/DD/YYYY. The instructions for calculating CLE hours can be found in MCLE Regulation 104(B) here: www.azbar.org/cleandmcle/mcle/mcleregulations.

006

 

READY TO FILE

I am ready to file my affidavit

Once you have all of your hours on your tracking page (if applicable) and are ready to file the MCLE affidavit, click on the "File Affidavit" button on the right hand side of the CLE Tracking Dashboard.

008

MCLE AFFIDAVIT FILING INSTRUCTIONS:

The CLE Tracking Page is the first step toward online filing of the annual MCLE affidavit.

Entering or reviewing information on this screen is not the same as filing your affidavit.

You must click on the "File Affidavit" button on the CLE Tracking Dashboard to successfully file.

You will know that your affidavit has been successfully filed when you receive the “Affidavit Submitted Successfully” screen.

014

There are several filing categories. For detailed instructions, click your filing category below.

ACTIVE / REGULAR, RESIDING IN ARIZONA

There are four screens to be completed in the MCLE affidavit filing process.


SCREEN 1:

On Screen 1, click the radio button next to “I am filing as an active member, residing in Arizona”.

Members in this category must have at least 15 CLE hours, 3 of which are professional responsibility/ethics, to file an MCLE affidavit.

009

Click on "Next."


SCREEN 2:

Screen 2 will show you a summary of all the CLE events entered on the CLE tracking page. Review this list for accuracy and completeness.

If changes are required, click on the "Cancel & Edit Tracking" button at the bottom left side of the screen.

010

This will return you to your CLE Tracking Dashboard. Click on the "Go to Tracking Page" button. After making your adjustments, return to the affidavit filing screen by closing the CLE Tracking Page and clicking on “File Affidavit” button. You will start again at Screen 1.

Once your events are accurate, click on "Next."


SCREEN 3:

Here is where any applicable fees will appear. You will be taken directly to Screen 4 if you do not owe fees.

There are two types of late fees associated with MCLE requirements.

If you didn’t complete your CLE hours by the end of the educational year (June 30), a late compliance fee will apply. If you have late compliance fees showing, but completed your CLE by June 30, go back and carefully check the dates you entered for your CLE on your tracking page. You may have incorrectly entered a month or year for an event triggering the fees.

If you didn’t file your affidavit by the filing deadline (September 15), a late filing fee will apply.

If there is a fee displayed in this section when neither of these situations apply, do not file your affidavit until you contact the MCLE department (mcle@staff.azbar.org or 602.340.7328) to resolve. If not filing your affidavit would cause you to owe fees, go ahead and file, but indicate pay by check and contact the MCLE department on the next business day to resolve. Failure to file for any reason by the deadline will cause a late filing fee to apply.

011

You can choose to pay online with a credit card or mail in a paper check. All payments should be remitted within 30 days of affidavit filing. Any member with unpaid fees as of December 15 may be subject to summary suspension for MCLE non-compliance.


SCREEN 4:

Screen 4 asks you to confirm that you have read Ariz. R. Sup. Ct. Rule 45. By checking "I agree" you confirm your electronic signature pre-populated onto the affidavit.

012


FILE IT!

When all four sections are complete, click on the "Submit Affidavit" button.

013

You will know that your affidavit has been successfully filed when you receive the “Affidavit Submitted Successfully” screen.

014

If you do not receive the "Affidavit Submitted Successfully" screen, you have not filed your affidavit. Try again or contact the MCLE Department for assistance.

You will receive a copy of your Affidavit in the email inbox(es) you entered as you filed your affidavit. From time to time, these emails get caught by spam filters. You can print a copy of your affidavit by going to your Affidavit History screen from your CLE Tracking Dashboard.

145

CERTIFIED SPECIALIST

There are three screens to be completed in the MCLE affidavit filing process.


SCREEN 1:

Specialist do not have to enter a filing category. Your filing category is already be recognized by the MCLE affidavit application.

Screen 1 will show you the CLE events you entered on the CLE Tracking Page. Review this list for accuracy and completeness. Remember as a Certified Specialist, you need to have a minimum of 15 MCLE hours, of these at least 12 hours must be advanced hours in your area of specialization, additionally, at least 3 of the 15 total hours must be professional responsibility/ethics.

Check to make sure you have properly entered advanced hours on all seminars that qualify as advanced. State Bar of Arizona seminars that are already auto-populated, will indicate if they have advanced hours.

149

If changes are required, click on the "Cancel & Edit Tracking" button at the bottom left side of the screen.

010

This will return you to your CLE Tracking Dashboard. Click on the "Go To Tracking Page" button. After making your adjustments, return to the affidavit filing screen by closing the tracking page and clicking on "File Affidavit." You will start at Screen 1.

Once you have reviewed for accuracy, click on "Next."


SCREEN 2:

Here is where any applicated late fees will appear. You will be taken directly to Screen 4 if you do not owe fees.

There are two types of late fees associated with MCLE.

If you didn't complete your CLE hours by the end of the educational year (June 30), a late compliance fee will apply. If you have a late fee displayed but completed all your CLE by June 30, go back and carefully review the dates you entered for your CLE. You may have incorrectly entered a month or year for an event triggering the fees.

If you didn't file your affidavit by the filing deadline (September 15), a late filing fee will apply.

If there is a fee displayed in this section when neither of these situations apply, do not file your affidavit until you contact the MCLE department (MCLE@staff.azbar.org or 602.340.7328). If not filing your affidavit would cause you to owe fees, go ahead and file, but indicate pay by check and contact the MCLE department on the next business day to resolve. Failure to file for any reason by the deadline will cause a late filing fee to apply.

015

You can choose to pay online with a credit card or mail a paper check. You should remit payment within 30 days of filing. Any members with unpaid fees as of December 15 may be subject to summary suspension for MCLE non-compliance.

Once you have paid your fees, click on "Next."


SCREEN 3:

Screen 3 asks you to confirm that you have read Ariz. R. Sup. Ct. Rule 45. By checking "I agree" you confirm your electronic signature pre-populated onto the affidavit.

016


FILE IT!

When all three screens are complete, click on the "Submit Affidavit" button.

017

You will know that your affidavit has been successfully filed when you receive the “Affidavit Submitted Successfully” screen.

018

If you do not receive the "Affidavit Submitted Successfully" screen, you have not filed your affidavit. Try again or contact the MCLE department for assistance.

You will also receive a copy of your affidavit in the email inbox(es) that you entered as you filed your affidavit. It is not uncommon for the confirmation email to get caught by spam filters. You can also print out a copy of your affidavit from the Affidavit History screen off of your CLE Tracking Dashboard.

145

NON-RESIDENT

There are four screens to be completed in the MCLE affidavit filing process.


SCREEN 1:

On Screen 1, there are two options for "Non-Residents". Click the radio button next to “Non-Resident” option that fits your circumstances.

If you are admitted in the MCLE jurisdiction in which you reside and are subject to and complying with that jurisdiction’s MCLE requirements, click the radio button for “I am a Non-Resident, and admitted to and live in the MCLE jurisdiction of...”. Select your MCLE jurisdiction from the drop-down list.

019

If you are a non-resident, admitted and residing in another jurisdiction that does not have a mandatory MCLE requirement or if you are not licensed in the jurisdiction in which you reside, click on the radio button for “I am a Non-Resident, and I am in compliance with Arizona's MCLE requirements."

020

Failure to select the correct filing category may cause the automated filing system to assess you incorrect fees or for your affidavit to be marked out of compliance.

Click on "Next."


SCREEN 2:

If you are residing in another MCLE jurisdiction and subject to and complying with that jurisdiction's MCLE requirement, screen 2 is not required to have any CLE listed. If you listed CLE on your Tracking Page, it will be displayed here. You will be able to continue the filing process even though the Arizona MCLE requirements are not satisfied (less than a minimum of 15 hours).

If you are required to meet Arizona's requirements, the CLE events from your tracking page are listed on Screen 2. Members in this category, must have at least 15 CLE hours, 3 of which are professional responsibility/ethics to file. Review this list for accuracy and completeness.

If changes are required, click on the "Cancel & Edit Tracking" button at the bottom left side of the screen.

021

This will return you to your CLE Tracking Dashboard. Click on the "Go to Tracking Page" button. After making your adjustments, return to the affidavit filing screen by closing the tracking page and clicking on "File Affidavit" button. You will start again at Screen 1.

Once your events are complete and accurate, click on "Next."


SCREEN 3:

Here is where any applicable fees will appear. You will be taken to screen 4 if you do not owe fees.

There are two types of late fees associated with MCLE.

If you selected compliant with Arizona's requirement, but you didn’t complete your CLE hours by the end of the educational year (June 30), a late compliance fee will apply. If you have a late fee displayed but completed all your CLE by June 30, go back and carefully review the dates you entered for your CLE. You may have incorrectly entered a month or year for an event triggering the fees.

If you didn’t file your affidavit by the filing deadline (September 15), a late filing fee will apply.

If there is a fee displayed in this section when neither of these situations apply, do not file your affidavit until you contact the MCLE department (mcle@staff.azbar.org or 602.340.7328 to resolve. If not filing your affidavit would cause you to owe fees, go ahead and file, but indicate pay by check and contact the MCLE department on the next business day to resolve. Failure to file for any reason by the deadline will cause a late filing fee to apply.

022

You can choose to pay online with a credit card or mail in a paper check. All payments should be remitted within 30 days of filing. Any member with unpaid fees as of December 15 may be subject to summary suspension for MCLE non-compliance.


 

SCREEN 4:

Screen 4 asks you to confirm that you have read Ariz. R. Sup. Ct. Rule 45. By checking "I agree" you confirm your electronic signature pre-populated onto the screen.

023


FILE IT!

When all four sections are complete, click on the "Submit Affidavit" button.

013

You will know that your affidavit has been successfully filed when you receive the “Affidavit Submitted Successfully" screen.

025

If you do not receive the "Affidavit Submitted Successfully" screen, you have not filed your affidavit. Try again or contact the MCLE department for assistance.

You will also receive a copy of your affidavit in the email inbox(es) that you entered as you filed your affidavit. It is not uncommon for the confirmation email to get caught by spam filters. You can also print out a copy of your affidavit from the Affidavit History screen off of your CLE Tracking Dashboard.

145

FOREIGN LEGAL CONSULTANT, RULE 38

There are four screens to be completed in the MCLE affidavit filing process.


Follow the directions given for Active/Regular, residing in Arizona.

 

 


 

 

 

SUBJECT TO COJET

There are four screens to be completed in the MCLE affidavit filing process.


SCREEN 1:

On Screen 1, click the radio button next to “I am subject to COJET”.

Members in this category are employed by a court and are subject to COJET for legal education.

026


SCREEN 2:

Screen 2 may have no entries, which is alright if claiming COJET compliance (State Bar CLE events will be listed automatically).

265

 


SCREEN 3:

Here is where any applicable fees will appear. You will be taken directly to Screen 4 if you do not owe fees.

If you didn’t file your affidavit by the filing deadline (September 15), a late filing fee will apply.

If there is a fee displayed in this section and you are filing by the deadline, do not file your affidavit until you contact the MCLE department (mcle@staff.azbar.org or 602.340.7328) to resolve. If not filing your affidavit would cause you to owe fees, go ahead and file, but indicate pay by check and contact the MCLE department on the next business day to resolve. Failure to file for any reason by the deadline will cause a late filing fee to apply.

032

You can choose to pay online with a credit card or mail in a paper check. All payments should be remitted within 30 days of filing. Any member with unpaid fees as of December 15 may be subject to summary suspension for MCLE non-compliance.


SCREEN 4:

Screen 4 asks you to confirm that you have read Ariz. R. Sup. Ct. Rule 45. By checking "I agree" you confirm your electronic signature pre-populated onto the affidavit.

027


FILE IT!

When all four screens are complete, click on the "Submit Affidavit" button.

028

You will know that your affidavit has been successfully filed when you receive the “Affidavit Submitted Successfully” screen.

029

If you do not receive the "Affidavit Submitted Successfully" screen, you have not filed your affidavit. Try again or contact the MCLE department for assistance.

You will also receive a copy of your affidavit in the email inbox(es) that you entered as you filed your affidavit. It is not uncommon for the confirmation email to get caught by spam filters. You can also print out a copy of your affidavit from the Affidavit History screen off of your CLE Tracking Dashboard.

145

IN-HOUSE COUNSEL, RULE 38

There are four screens to be completed in the MCLE affidavit filing process.


SCREEN 1:

The MCLE application will automatically recognize that you are a Registered In-House Counsel on Screen 1. You will need to complete the statement, "I am In-House Counsel, Rule 38(i), and I am in compliance with the MCLE jurisdiction of...". Select the MCLE jurisdiction with which you are complying from the drop down.

If your other jurisdiction(s) does not have an MCLE requirement, or you are not complying with the requirements, select Arizona from the drop-down list. In this case, you must meet Arizona's annual MCLE requirement of 15 CLE hours, of which a minimum of 3 hours must be professional responsibility/ethics-defined.

036


SCREEN 2:

If you are claiming compliance with another jurisdiction, you may or may not have events entered on Screen 2, but may continue the filing process even though the Arizona MCLE requirements are not satisfied.

265

If you are required to meet Arizona's requirements, the CLE events from your tracking page are listed in Section 2. Review this list for accuracy and completeness.

If changes are required, click on the "Cancel & Edit Tracking" button at the bottom left side of the screen.

021

This will return you to your CLE Tracking Dashboard. Click on the "Go to Tracking Page" button. After making your adjustments, return to the affidavit filing screen by closing the tracking page and clicking on "File Affidavit". You will start again at Screen 1.

Once your events are complete and accurate, click on "Next."


SCREEN 3:

Here is where any applicable fees will appear.

There are two types of late fees associated with MCLE requirements.

If you are meeting Arizona's requirements and didn’t complete your CLE hours by the end of the educational year (June 30), a late compliance fee will apply. If you have late compliance fees showing, but completed your CLE by June 30, go back and carefully check the dates you entered for your CLE on your tracking page.

If you didn’t file your affidavit by the filing deadline (September 15), a late filing fee will apply.

If there is a fee displayed in this section when neither of these situations apply, do not file your affidavit until you contact the MCLE department (mcle@staff.azbar.org or 602.340.7328) to resolve. If not filing your affidavit would cause you to owe fees, go ahead and file, but indicate pay by check and contact the MCLE department on the next business day to resolve. Failure to file for any reason by the deadline will cause a late filing fee to apply.

022

You can choose to pay online with a credit card or mail in a paper check. All payments should be remitted within 30 days of filing. Any member with unpaid fees as of December 15 may be subject to summary suspension for MCLE non-compliance.

Click "Next."


SCREEN 4:

Screen 4 asks you to confirm that you have read Ariz. R. Sup. Ct. Rule 45. By checking "I agree" you confirm your electronic signature pre-populated onto the affidavit.

033


FILE IT!

When all four sections are complete, click on the "Submit Affidavit" button.

034

You will know that your affidavit has been successfully filed when you receive the “successful submission” screen, displaying a copy of your affidavit.

035

If you do not receive the "Affidavit Submitted Successfully" screen, you have not filed your affidavit. Try again or contact the MCLE Department for assistance.

You will receive a copy of your Affidavit in the email mailbox(es) you entered as you filed your affidavit. From time to time, these emails get caught by spam filters. You can print a copy of your affidavit by going to your Affidavit History screen off of your CLE Tracking Dashboard.

145

 

FAQs

The State Bar program I’ve taken has not shown up on my tracking page. How can this be fixed?

State Bar CLE programs are entered for you automatically within 2 hours of completion. If a State Bar program does not appear on your tracking page after 2 hours, indicate your name, bar number and the issue in an email to clefix@azbar.org to resolve prior to filing your affidavit. Do not enter State Bar programs manually.

I took a State Bar program after the end of the educational year. How can I move it back?

If you've taken a State Bar program after June 30 of this education year, and need the hours for compliance this year, using the Educational Year drop down option on CLE Tracking Dashboard, click on the next educational year. Once that year's tracking page loads, click on the orange "Go to Tracking Page" button. Locate the seminar you completed and click the edit button on the right had side of the event. When the edit screen opens, select the year you need to apply these hours to and save the changes. This will automatically move the event to that year's tracking page. Return to the year you are filing and verify your hours, if you have the required hours, you are ready to file. Do not enter State Bar programs manually.

I’m a new attorney, what are my CLE requirements?

The educational year runs from July 1 through June 30. If you were admitted between July and December of the educational year, you have a reduced requirement of 10 CLE hours, 2 of which are ethics. If you were admitted between January and June of the educational year, you have no CLE requirements and no requirement to file an MCLE affidavit.

I’m a new member and completed CLE hours when I had no requirement to file. Can I claim those hours?

You may claim CLE events after your date of admission through the end of the educational year (June 30).

Courses taken through the State Bar are automatically entered on the CLE tracking screen. If you have CLE hours from other providers, enter those hours. Be sure to enter the hours in the appropriate educational year. After you enter all of your hours on your CLE Tracking Page, print the page.

  • Write a note on the printout to ask the MCLE department to manually enter your carry forward hours,
  • Sign and date the printout,
  • Fax (602.461.7528) or email (mcle@staff.azbar.org) your request to the attention of the MCLE department.

The update to your carry forward hours will be processed as soon as possible. You will receive an email confirmation once your request has been processed.

How can I go back and claim an event from last year?

If you have an event that was not entered on last year's tracking page or affidavit and you would now like to claim credit, enter the event on the CLE tracking page for the year in which the event took place. If your affidavit for that year has already been filed follow the instructions for “How to file an amended affidavit” (below).

How to file an amended affidavit

NOTE: Your carry forward hours will not display until you amened affidavit is reviewed and marked compliant. Please allow sufficient process time if you need the amended hours to file your current affidavit.

Here are the instructions on how to file an amended affidavit:

  • Add the event(s) to your CLE tracking page in the appropriate educational year.
  • Once all of the events are added, close the tracking page and return to your tracking dashboard.
  • Click on the "File Amended Affidavit" button.

The update to your carry forward hours will be processed as soon as possible. Please allow 5–7 business days for processing.

There is a fee assessed on my affidavit filing screen, but I don’t think I owe a fee.

If you took all your CLE events by June 30 and your affidavit screen is showing a late compliance fee, return to your CLE tracking page and check the date of completion for each event. You may have accidentally indicated the wrong month or the wrong year.

  • If you completed your CLE after June 30, you owe the late compliance fee.
  • If you are filing your affidavit after September 15, you owe the late filing fee.
  • If you still think you don’t owe a fee, send email to mcle@staff.azbar.org.

I taught part of an event and attended the rest. How do I enter this on the tracking page?

Remember teaching applied are limited to 10 hours per year. 10 hours may be carried forward, but they will retain their teaching hours designation.

State Bar CLE events:

If you taught part of a State Bar CLE event and attended the rest, there may already be an entry for this event in the “AZ Bar CLE” section of your tracking page. Click on the edit button at the end of this event on your tracking page. You will need to reduce the hours for the State Bar entry by the number of hours you taught at the event.

For example, if you taught one hour at a six hour event, change the State Bar entry to 5 MCLE hours. You can reduce the hours on a State Bar entry, but not increase. To claim the teaching hours, calculate the hours based on the formula in the MCLE Regulations (104(B)(3)). See the instructions in the following question/answer. Teaching hours will be entered as either “Teaching – Original Presentation” or “Teaching – Repeat Presentation”.

Once you have calculated the hours, click on the "Teaching Hrs" box and enter your teaching hours. If you earned ethics-defined teaching hours, enter those in the "Teaching Ethics Hrs" box.

If you taught part of an event from another provider, you will click on "Add Event" and select the type "Live/In-Person Seminar. Fill in the requested information. Any hours your attended but did not teach will be entered in the "MCLE Hrs" box. After calculating your teaching hours using the formula referenced below, enter your teaching hours in the "Teaching Hrs" box and any earned ethics hours in the "Teaching Ethics Hrs" box.

Calculate the hours based on the formula in the MCLE Regulations (104(B)(3)). See the instructions in the following question/answer.

How do I calculate teaching hours (including the ethics portion)?

For an original presentation accompanied by original written materials prepared, augmented or updated by the speaker:

  • The first hour is equivalent to 6 CLE hours.
  • Each additional hour is equivalent to 2 CLE hours.

For example, you taught an hour and a half and prepared and presented original materials:

  • The first hour = 6 CLE hours
  • The next half hour (.5 X 2) = 1 CLE hour
  • For a total of: 7 CLE hours

And, another example, you taught 45 minutes and prepared and presented original materials:

  • You may claim (.75 X 6) = 4.5 CLE hours

Repeat presentations, or original presentations without written materials earn 1:1 CLE hours. A 3 hour repeat presentation earns 3 CLE hours.

If the subject of your entire presentation is ethics-defined, ethics hours are the same as teaching hours. If a portion of your presentation is ethics-defined, calculate the ethics hours with the same formula as teaching hours.

For example, you taught an hour and a half original presentation, a half hour of which was ethics:

  • Ethics portion was .5 hours (.5 X 6) = 3 CLE hours
  • Your entry would reflect 7 CLE hours, 3 of which are ethics.

Teaching hours are capped at 10 hours per educational year.

How do I enter pro bono services CLE hours on my tracking page and affidavit?

Effective January 1, 2014, attorneys may claim 1 CLE hour for every 5 hours of pro bono service provided through an approved Legal Services Organization (under Rule 38). The CLE hours claimed fall into the CLE type of self-study (capped at 5 CLE hours per educational year.

The tracking page/affidavit entry must contain the following:

CLE Type: Self Study (Pro Bono)
Title: Pro Bono Service Provided Through (name of Legal Services Organization)
Organization: Attorney’s Name (as the provider of the service)
Start Date*: Appointment date (within the educational year)
End Date: Date of resolution of the case or June 30 (within the educational year)
CLE Hours: 1 CLE hour is earned for every 5 hours of pro bono service. Calculate number of pro bono service hours, divide by 5, round down to the nearest quarter hour. Hours are self-study, capped at 5 per educational year.

*Amendment to Ariz. R. Sup. Ct. Rule 45 allowing CLE credit for pro bono service is effective January 1, 2014

Verification of pro bono service hours will be a document produced by the attorney or legal services organization (LSO) to include the name of the LSO, date(s) of service, the number of service hours provided, the number of self-study hours being claimed, signed by a representative of the LSO affirming the attorney’s service.

 

If your question has not been answered above, please send an email to mcle@staff.azbar.org.


ADVERTISEMENT


ADVERTISEMENT

ADVERTISEMENT


Copyright ©2004-2019 State Bar of Arizona